POST-DEFENSE AND FORMATTING PROCEDURES: SPRING 2020 GUIDELINES

Due to the COVID-19 outbreak and decision by the University of Oregon to offer instruction remotely in Spring 2020, the CHC has made alterations to our thesis post-defense and formatting guidelines. The main changes are as follows:

  • Elimination of all physical paperwork and signature requirements

Students completing their thesis in Spring 2020 should follow these procedures for the submission of their final thesis document.

Post-Defense Deadline for Final Thesis Submission

Due by Noon on Thursday, June 4:

  • Fill out the Scholars Bank Contribution Permission Qualtrics Form [link forthcoming]. Submitting your thesis to Scholars Bank is optional but strongly encouraged. All students should complete the Qualtrics form; at the end you will have the option to either opt in to having your thesis included in Scholars Bank or opt out of doing so.
  • Complete the CHC Thesis Post-Defense Form. NOTE: First, log in at http://forms.uoregon.edu. If you do not log in FIRST, the form you complete will not save or route). The Clark Honors College forms are near the bottom of the list.
  • Submit the Final Electronic Archival Copy (in MS Word) of your Final Thesis electronically to Academic and Thesis Programs Manager Miriam Jordan (mjordan@uoregon.edu).
  • Please copy your primary thesis advisor, and ask them to reply to Miriam Jordan (mjordan@uoregon.edu) approving this final version of the thesis.

Scholars' Bank and Copyright

Your final thesis copy will be archived in the Robert D. Clark Honors College, but if you would also like your final thesis to be housed electronically in Scholars' Bank, a searchable database serviced by the UO Libraries, please make sure that you complete the Scholars Bank Contribution Permission Qualtrics (link forthcoming). Once the form is received, the Academic and Thesis Programs Manager will deposit your thesis in the Scholars’ Bank.

***Students must opt in to deposit their thesis in Scholars Bank. If you do not specify in your email that you wish to have your thesis on Scholars Bank, it will not be archived on the platform.****

If you opt out of the Scholars’ Bank submission process when you graduate but decide later on to deposit your thesis in Scholars’ Bank, you will need to contact the UO Library at scholars@uoregon.edu.

The United States' government copyright office website can help students understand the process for copyrighting a thesis. Please note that students do not have to register the copyright in the work in order to have it copyrighted. As of 1978, copyright "subsists" in a work the moment it is fixed in a tangible medium of expression. In the case of a thesis, that means from the point that a student types it up. However, there are two main reasons that authors still register the copyright in their work:

  • If at a later point one finds that copyright has been infringed, the work has to be registered before a suit can be brought, and registration of copyright allows one to file suit for additional damages.
  • Many people like to register their work to have the paperwork and documentation for their own purposes. Fortunately, the copyright office now offers an electronic filing option, which is much cheaper than the traditional paper version.
  • For further information about copyrighting your thesis, contact Catherine A. Flynn-Purvis (cflynn@uoregon.edu), Institutional Repository Coordinator, UO Libraries.

Formatting the CHC Thesis

The Final Electronic Archival Copy of the Thesis will be archived in the Robert D. Clark Honors College, and an electronic copy of the thesis will be housed in the Scholars' Bank of the Knight Library (unless you choose not to “opt in” to this electronic archive).

After your thesis defense, the Academic and Thesis Programs Manager must receive the Final Electronic Archival Copy of the Thesis digitally in MS Word (or other pre-approved file format). Ultimately, it is the student’s responsibility to ensure that the Final Thesis is correct.

***A Thesis Template is provided for you to use to format your Thesis: CHC Thesis Template

THE UNIVERSITY REQUIRES THE FOLLOWING FORMAT AND LAYOUT:

THESIS FORMATTING RULES

  • Text is double-spaced (single spacing may be used for quotes or text cited within the manuscript and in the Bibliography).
  • Document Margins are: 1-1/2 inches on left side (1.6”); 1 inch on top, right side and bottom. University rules are very strict. Measure a print-out of prefatory and main document pages with a ruler!
  • Page numbers are to be formatted in the “footer” – double-click the bottom of the page after your Title Page to activate “footer” menu:
  1. In the upper right-hand corner of menu, see margin box
  2. Change the “footer from Bottom” to .6” (default is .5”), and the right margin should stay at 1”.
  3. Prefatory pages are lowercase Roman numerals

 At the end of your Prefatory pages:

  • Click “Page Layout” menu tab, “Breaks,” “Section Breaks – Next Page” to transition from Prefatory Pages to Thesis Text. (Another option is to split the thesis into two files: prefatory pages and main document pages.)
  • On the second page after the introductory page, format page number to Arabic numerals. Select “different first page” and select number to start at page “1.”
  • Remember that all charts, surveys, artwork, and photographs must conform within these margin formats.

LAYOUT OF THESIS

Pages should appear in the following order:

  • Title Page (no page number)
  • Copyright Page (optional, Roman numeral ii if used)
  • Abstract (page ii, or iii if copyrighted)
  • Acknowledgments and/or Dedication (page iii or iv)
  • Table of Contents (page iv or v)
  • Lists of Tables, Graphs, Figures, Plates, Illustrations, etc. (if included, page number, etc.)
  • Text of Thesis (begin Arabic pagination; first page has no number, then 2, 3, etc.)
  • Appendix or appendices (if included)
  • End notes (if not placed as footnotes or at the end of each chapter)
  • Bibliography

Related Links:

THESIS DEFENSE SPRING 2020 GUIDELINES

FAQ REGARDING THESIS DEFENSE SPRING, 2020

CHC THESIS TEMPLATE